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Fancy dashboards with 50 metrics look impressive but don't help. You need 5-7 visual indicators you can check in 30 seconds and know exactly where your project stands. Here they are.
What it shows: Actual progress vs planned progress
Visual: Line graph with two lines
How to read:
Target: Stay within ±5% of planned
Check frequency: Daily
What it shows: Percentage of planned tasks completed each week
Visual: Bar chart, one bar per week
How to calculate: (Tasks completed this week / Tasks planned this week) × 100
Target: 95-105% consistently
Check frequency: Weekly
What it shows: Percentage of available labour hours actually worked
Visual: Pie chart or percentage gauge
How to calculate: (Productive hours / Total hours) × 100
Target: Greater than 85% utilization
Check frequency: Weekly
What it shows: Percentage of work passing quality inspection first time
Visual: Percentage gauge with color zones
How to calculate: (Work passing inspection / Total work inspected) × 100
Target: Greater than 95%
Check frequency: Weekly
What it shows: Spending vs budget
Visual: Bar chart comparing planned vs actual costs
Target: Within ±5% of budget
Check frequency: Weekly
What: Number of safety incidents per week
Visual: Line graph (goal: trending down to zero)
Target: Zero incidents
What: Actual vs expected material usage
Visual: Bar comparison
Target: Within ±10% of estimates
Combine all KPIs on one screen/page:
[Project Name] - Weekly Dashboard
Week ending: [Date]
[Schedule Performance Graph]
Status: [Icon] 2% behind schedule
[Task Completion Bar]
This week: 92% (Target: 100%)
[Labour Utilization Pie]
85% productive | 10% breaks | 5% idle
[Quality Gauge]
96% pass rate - Excellent
[Budget Status]
3% under budget - ₹1.5L saved
[Safety Counter]
0 incidents this week ✓
Time to review: 30 seconds
Information gained: Complete project status
Green: Good, on track, no action needed
Yellow: Caution, monitor closely, minor action needed
Red: Problem, immediate attention required
Use consistently across all KPIs. Your brain learns the pattern.
Week 1: Baseline
Week 2-4: Refine
Month 2+: Optimize
Manual: Excel/Sheets with charts (works fine)
Semi-automated: Construction apps that calculate automatically
Fully automated: Modern construction management software updates KPIs in real-time
Recommendation: Start manual, upgrade when you see value.
Problem: 20 KPIs = information overload
Solution: Focus on 5-7 that actually matter
Problem: Tracking but not responding
Solution: Red KPI = mandatory discussion and action plan
Problem: Problems compound before weekly review
Solution: Quick daily glance (30 seconds) catches issues early
Visual KPIs transform project monitoring from guesswork to data. Start with these 5 essentials, add more only if needed.
The goal: Glance at dashboard for 30 seconds and know exactly where your project stands.
Learn how to roll up daily work into meaningful progress metrics that impress clients and help you make better decisions.
Read More →Hidden inefficiencies cost contractors 15-20% in productivity. Learn to identify and eliminate bottlenecks on your construction site.
Read More →Understanding the difference between tasks, milestones, and activities is crucial for effective project management. Learn how to break down construction work properly.
Read More →Download Karyati and start managing your sites efficiently today.